Montana Data Submission

Data Submission Deadlines:

• Q1: May 30, 2024 – final close date of June 4, 2024
• Q2: Aug. 29, 2024 – final close date of Sept. 3, 2024
• Q3: Nov. 29, 2024 – final close date of Dec. 4, 2024
• Q4: March 3, 2025 – final close date of March 6, 2025

General Usage Agreement

As we support our subscribers in using COMPdata’s platform, we want to ensure clarity in understanding your role in data submission. Below are your responsibilities in data submission.

• Submit your facility’s data early to provide ample time to review and correct edit errors.
• Your facility is responsible for file submission and review of information provided by COMPdata’s automated production system.
• Your facility or vendor is responsible for the reconciliation of format and major edit errors. COMPdata is unable to resolve programming and coding issues at the facility level.
• We recommend the use of the Data Quality Summary Report (DSVR/DQSR) included in the feedback report set. This report provides an overview of the elements reported and can help you quickly determine if those elements are being reported accurately (e.g., race and ethnicity or payer mix).

COMPdata’s daily submission services will inform you of the following:

• Failed files
• Suggestions for communicating issues with your vendor or IT department to reconcile file format or edit error issues
• Missing data or counts 30, 15 and the last 7 days prior to a final submission date

Secure email must be used for communications containing Personal Health Information. Failure to do so will be reported immediately to IHA’s Legal Department for further action. 

Contact us at customerservice@team-iha.org or 866-262-6222 with any questions.

Advanced Training

COMPdata hosts specifically designed trainings to assist you with meeting MHA/COMPdata Reporting Requirements. Choose a topic below for webinar information.

• Montana Case Counts 
• Montana Outpatient Data Reporting

Tools to Assist Data Coordinators

• Montana Hospital Association Guidelines
• FAQs
• Submission Guide
• Montana Payer Category Code is a list of acceptable payer codes for data submission.
• Outpatient Category Assignment Reference provides applicable code specs for each outpatient category. It also assists in calculating monthly case counts.
• Error Correction Step-by-Step Guide outlines a process for reconciling errors on the edit error feedback report. Use it with production or test data files.
• Edit Error Code Reference Sheet determines the error message meaning and data element involved on the Edit Error Report. The Data Element Reference indicates the required entry in most cases, other than specific diagnosis, procedure and revenue coding. Use this as a tool along with the Error Correction tips sheet above and your Data Coordinator Manual when speaking to others in your facility.
• Revenue Codes Requiring Procedure Codes provides a listing of all revenue codes that require associated CPTs/HCPCS for outpatient records.
• Montana Outpatient Categories by Revenue Code
• MT Data Element List/COMPdata's Flat File Format
• File Format Tips provides tips and modification details for programming both the Flat File Format and the 837 5010A2 File Format. Review the tips to ensure programming matches listed details prior to sending the first test file of a newly programmed data submission file.

Data Submission System Access

•  Report Data Coordinator Changes/Update My Account

Contact us at customerservice@team-iha.org or 866-262-6222 with any questions.